Registering for PA Local Tax

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When operating a business with worksites in Pennsylvania, employers are required to withhold and remit local Earned Income Tax (EIT) and Local Services Tax (LST) on behalf of their employees. These taxes are collected by designated tax collectors assigned to specific Tax Collection Districts (TCDs).

To determine the designated tax collector for a specific municipality, you can use the Municipal Statistics tool provided by the Pennsylvania Department of Community and Economic Development.

Below is some guidance to ensure that you remain compliant while operating with Tax Collection Districts in Pennsylvania:

 

When to Register:

You should register with your designated tax collectors if:​

  • Your business has a physical worksite located in Pennsylvania. This includes offices, warehouses, or any location where employees perform work.​

  • You employ remote workers who reside in a municipality within Pennsylvania. Even if your business doesn't have a physical location in that area, employing residents there may necessitate registration.​

  • Registration should occur promptly upon commencing business operations or hiring employees within Pennsylvania.

How to Register:

Middesk Registration:

  • Please see the list of local registrations supported by MidDesk.
  • If the client requires one of these registrations, we should refer them to sign up directly with MideDesk.

Quick Links:

Keystone Collections Group

Lower Merion

City of Philly

Berkheimer

eCollect+

Berks Earned Income Tax Bureau (BEITB)

Capital Tax Collection Bureau (CapTax)

Jordan Tax Service (JTS)

Thomas Falcioni

City of Pittsburgh Treasurer

Tri-State Financial Group LLC (TFG)

 

Keystone Collections Group

Keystone offers a streamlined process for employer registration:​

  1. Business Portal: Register through Keystone’s Business Portal, which allows you to:

    • Report and file payroll taxes online.​

    • Schedule electronic payments or print payment vouchers if paying by check.​

    • Access forms and resources related to payroll withholding.​

 

Lower Merion

Note: Lower Merion Township does not impose an Earned Income Tax (EIT).

  1. Complete the Application for License: This form establishes your business account for all township taxes, including the LST, Application for License

    •  

      Authorized Signatory: The application must be completed and signed by an employee or authorized representative of your business. Third-party submissions, such as those from payroll services, are not accepted.​

  2. Submit the Application:

    • Email: Send the completed form to businesslicense@lowermerion.org.​

    • Await Confirmation: Upon processing, the township will provide you with a tax account number and further instructions for compliance.​

 

City of Philly

  1. Get a Philadelphia Tax Account Number
    • Go to the Philadelphia Tax Center.
    • Click “Register a new taxpayer”.
    • Follow the prompts to set up your Philadelphia Tax Identification Number (PHTIN).

    • This number is necessary for

      • Paying City taxes, including the Wage Tax.

      • Obtaining a Commercial Activity License (CAL), which is required to conduct business in Philadelphia.

  2. Apply for a Commercial Activity License (CAL)

    • Visit eCLIPSE.

    • Create an account and apply for a Commercial Activity License (CAL) — it's free.

    • You’ll need your PHTIN from Step 1 to apply.

 

Berkheimer

  1. Access the Employer Registration Portal
  2. Provide Your Business Information
  3. Select Tax Types
    • Choose the taxes applicable to your business: (Use the PA Municipal Statistics Tool)​
      • Earned Income Tax (EIT)
      • Local Services Tax (LST)
    • Ensure you select the appropriate filing frequency (monthly or quarterly) based on your payroll schedule.
  4. Submit the Registration
    • ​After completing the form, submit it online. You'll receive your Berkheimer Account Number immediately upon successful registration.

eCollect+

  1. Determine Your Municipality’s Requirements
  2. Complete and Submit the Registration Form
    • After identifying the appropriate form for your municipality:
      • Download and fill out the form: Ensure all required fields are completed accurately.
      • Include any necessary fees: Some municipalities, like Narberth Borough, require a nominal registration fee (e.g., $10.00).
      • Submit the form: Follow the submission instructions provided on the form or the municipality's website. This may involve mailing the form to eCollect+ or submitting it online.
  3. Contact eCollect+ for Assistance

    • If you need further assistance or have questions about the registration process, you can contact eCollect+ directly:

 

Berks Earned Income Tax Bureau (BEITB)

  1. Complete the Registration Questionnaire

    • All businesses operating in Berks County municipalities served by BEITB must complete a Business Registration Questionnaire

  2. Submit the Completed Form
    • Email: Send the completed form to beitb@berkseit.com.
    • Fax: Fax the form to 610-372-1102.

    • Mail: Mail the form to:

      Berks Earned Income Tax Bureau
      1125 Berkshire Blvd, Suite 115
      Wyomissing, PA 19610

    • Once your registration is processed, BEITB will assign you an account number and provide further instructions.

Capital Tax Collection Bureau (CapTax)

  1. Complete the Employer Registration Form
  2. Submit the Completed Form

    • Email: Send to captax@captax.com.

    • Fax: Fax to 717-957-7295.

    • Mail: Mail to:

      Capital Tax Collection Bureau
      8391 Spring Rd, Ste #3
      New Bloomfield, PA 17068

You may receive an acknowledgment email or letter from CapTax confirming they have received your registration. This usually includes:

  • Confirmation of your business details
  • Assigned account number or employer ID for CapTax reporting
  • Instructions or links for the next steps (such as online filing)

Jordan Tax Service (JTS)

  1. Complete the Employer Registration Form
  2. Submit the Completed Form

    • Email: Send to CustSvc@jordantax.com.

    • Mail: Mail to:

      Jordan Tax Service
      ATTN: ACT-32 COMPLIANCE
      102 Rahway Rd
      McMurray, PA 15317-3349

You may receive an email or letter from JTS confirming receipt of your registration. This usually includes:

  • Your Jordan Tax Service Employer Account Number

  • Confirmation of your business and contact information

  • Instructions for filing taxes (especially if online filing is required)

Thomas Falcioni

(the Elected Tax Collector for North Fayette Township, Pennsylvania)

  1. Complete the Registration Form
  2. Submit the Completed Form
    • Email: nftaxoffice@gmail.comStewart
    • Phone: 724-693-3116 or 724-693-3109
    • Fax: 724-693-8132

    • Mail or In-Person:

      Thomas Falcioni
      Elected Tax Collector
      400 North Branch Road
      Oakdale, PA 15071

  3. Acknowledgment or Confirmation

    You may receive a confirmation via email, mail, or phone that your registration has been received and processed. This confirmation typically includes:

    • Your assigned employer account number or tax ID for North Fayette Township taxes

    • Details on your responsibilities for withholding and remitting

    • Instructions on how and when to file returns and make payments

  •  

City of Pittsburgh Treasurer

  1. Complete the New Business Registration Form
  2. Submit the Completed Form

    • Email: Send the form to registration@pittsburghpa.gov.

    • Mail: Send the form to:

      City of Pittsburgh
      Department of Finance
      414 Grant Street, Room 207
      Pittsburgh, PA 15219-2476

    • In Person: Visit the Department of Finance on the 2nd floor of the City-County Building at 414 Grant Street, Pittsburgh, PA.

Tri-State Financial Group LLC (TFG)
 

  1. Determine Your Municipality's Requirements:
    • TFG manages tax collection for several municipalities, including Upper Merion Township, Conshohocken Borough, and Springfield Township.
    • Each municipality may have specific forms and requirements.
    • Visit TFG's Municipalities page to select your municipality and access the relevant forms.
  2. Complete the Necessary Forms
  3. Submit the Forms and Payment
    • Tri-State Financial Group
      PO Box 38
      Bridgeport, PA 19405-0038
  4. For specific guidance related to your municipality, it's advisable to contact TFG directly or visit the municipality's official website.

    • Contact Information
      Phone: (610) 270-9520

      Fax: (610) 270-9522

      Email: info@tfgtax.com

      Office Address: 408 East Fourth Street, Suite 106, Bridgeport, PA 19405

      Website: https://tfgtax.com

 

 

PSD Code Lookup Tools

1. Pennsylvania Municipal Statistics Address Search

  • Website: https://munstats.pa.gov/public/findlocaltax.aspx

  • Instructions:

    • Enter your street address, city, and ZIP code.

    • The tool will display your Resident PSD Code and Employer PSD Code, along with the applicable Earned Income Tax (EIT) rates.

 

If you encounter any issues or have questions during the registration process, we recommend consulting your Certified Public Accountant (CPA) for guidance. Alternatively, you can reach out to us for assistance. Please note that a separate fee may apply for any support provided.

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