PlatinumPay: Set up auto deductions

To set up an auto deduction on employee paychecks, start with these steps and continue with the specific deduction below:

  1. In PlatinumPay, click Employee Setup.
  2. Enter the Employee Number.
  3. Switch to the Auto Deductions tab.
  4. In the Deduction Basic Info sub-tab, click +Add.

Next, select the type of deduction to continue.

Jump to: Garnishment | Child Support | Declining Loan | 401(k)

Garnishment

  1. In the Deduction # dropdown, select Garnishment.
  2. In the Ded. Calc. dropdown, select Percent of Gross or whatever the calculation type is.
  3. In the Start Date column, type the start date.
  4. In the Scheduled Amt column, type the amount to be deducted (such as 10 for 10%).
  5. Save.

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  6. Switch to the Deduction Payable Info sub-tab.
  7. At the top right, check the box for Display Public Vendors.
  8. In Payment Method, select Via Check.
  9. In the Select Vendor dropdown, select the vendor. If it's not on the list, click the green + button to add it.
  10. The address will be filled in automatically if the vendor is on file.
  11. Stub Memo and Ded. Acct. should both have the Name of Employee and Case/Reference Number.
  12. Save.

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Child Support

  1. In the Deduction # dropdown, select Child Support.
  2. In the Ded. Calc. dropdown, select Child Suppt Calc or whatever the calculation type is.
  3. In the Start Date column, type the start date.
  4. In the Scheduled Amt column, type the amount to be deducted.
  5. Save.

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  6. Switch to the Deduction Payable Info sub-tab.
  7. At the top right, check the box for Display Public Vendors.
  8. In Payment Method, select Via Check.
  9. In the Select Vendor dropdown, select the vendor. If it's not on the list, click the green + button to add it.
  10. The address will be filled in automatically if the vendor is on file.
  11. Stub Memo and Ded. Acct. should both have the Case/Remittance ID.
  12. Save.

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If the payee is not on file, we can add it. Brands also offers an option for direct child support payments via ACH and much more. We encourage you to reach out whenever you are unsure of something or have a question - cs@brandspaycheck.com.

Declining Loan

  1. In the Deduction # dropdown, select Declining Loan.
  2. In the Ded. Calc. dropdown, select Percent of Gross or whatever the calculation type is.
  3. In the Start Date column, type the start date.
  4. In the Scheduled Amt column, type the amount to be deducted from each paycheck (such as 10 for 10%).
  5. In Loan Limit type the total amount of the loanLoan Start is for when the loan should start being deducted.
  6. Deduction Payroll Scheduling gives you the option to select how the loan should be deducted.
    - First Check Only = if the employee gets a second check, the loan will only come off the first check
    All Div. = it applies to all divisions (should be checked in most cases)
    - All Scheduled Payrolls = it gets deducted each regular payroll
    - Period = 1st payroll of the month, 2nd payroll of the month, etc.
  7. Save.

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If the last payment is lower than the scheduled amount, only the remaining balance will be taken. Ex: Scheduled amount is $100 bit the loan balance is $50; only $50 will be deducted.

401(k)

A 401(k) is a plan sponsored by the employer, which allows employees to save and invest a portion of their paycheck towards retirement.

Things to know before setting up a 401(k) deduction:

  • Which type of contribution is it? Examples include 401(k) deferral, Roth IRA, Simple IRA.
  • Which employees will be contributing?
  • Will there be a company match? If yes, how much (%)?
  • Do you want to match every payroll or annually?
  • Will you transmit the contributions, or would you like us to do it automatically (additional fee)?
  • Do you want an upload and a CSV file created?
  • When would you like to start your first file upload?

We will also need your 401(k) representative's name, email address, telephone number and your plan ID; we will contact them and set everything up in the back end. Email cs@brandspaycheck.com to get started.

Once completed, you will be notified and we can go ahead with adding the deductions to the employees as follows:

  1. In the Deduction # dropdown, select 401(k).
  2. In the Ded. Calc. dropdown, select Percent of Gross or whatever the calculation type is.
  3. In the Start Date column, type the start date.
  4. In the Scheduled Amt column, type the amount to be deducted (such as 10 for 10%).
  5. Deduction Payroll Scheduling gives you the option to select how the 401(k) should be deducted.
    - First Check Only = if the employee gets a second check, the loan will only come off the first check
    All Div. = it applies to all divisions (should be checked in most cases)
    - All Scheduled Payrolls = it gets deducted each regular payroll
    - Period = 1st payroll of the month, 2nd payroll of the month, etc.
  6. Save.

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See also: PlatinumPay: Set up auto memos, which shows a 401(k) match example.

 

If you would like the deduction to appear on the pay stub, let us know. Sample pay stub showing deductions and memos:

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If the deduction you need is not on the list, we can add it.

We encourage you to reach out whenever you are unsure of something or have a question - cs@brandspaycheck.com.

 

See also: Set up auto pays

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