What is a manual check?
A manual check is a check issued outside of payroll. It's used if someone forgot to pay an employee or paid the wrong hours, and the payroll has already been completed.
The check is negotiable and can be given to the employee to be cashed. The check will then be listed on the following payroll as "Manual" so the tax liabilities can be taken into account.
Note: This feature is enabled only by special request. If you don't have it, email us with the following info and we'll create it for you.
Subject: Manual check
Hi, I'd like to issue a manual check.
Check Number (if using a company check):
Is the amount Gross or Net?
Create a manual check
To create and view manual checks, if it's enabled for you:
- From the Platinum Pay Xpress dashboard, click Manual Checks.
- Select the check date, division, employee; input the check number and click Add New.
- Input the check details: pay code and hours/regular pay.
- Click Continue, then Save and Calculate. Continue.
Note: Your saved manual checks will automatically be added to the list when you process payroll.
See it in action:
Print a Manual Check
To print the check:
- After the manual check is saved, load your check paper.
- Select the Pay Check icon to print the check.
View Manual Checks Not Yet Added to Payroll
To view manual check that haven't yet been added to payroll:
- Switch to the Payroll tab
- The check details will be displayed in the Manual Checks section.